SF Corp Fleet Dashboard

Active Fleet

147

of 162 registered

Compliance at Risk

12 ≤30d

7 asset · 5 driver

MTD Spend (net)

R 482,910

Debit R 511k · Credit −R 28k

Open Job Cards

38 9 aged

9 over 30 days old

Open Critical Incidents

3

1 with injuries pending

Net Fleet Change

+4

7 in · 3 out · MTD

YTD Spend (net)

R 4.82M

vs R 4.41M same period 2025

Fleet Avg L/100km

11.4

Median diesel only

Top Failing Item

Wipers

23 fails in last 30d

Checklist Compliance

91%

132 of 145 expected

Fleet Movement — MTD

Onboardings → Active → Offboardings → Net

Onboarding in-flight

7

3 awaiting approval

→

Active Fleet

147

15 marked for disposal

→

Offboarding in-flight

3

YTD net loss R 312k

=

Net Change (MTD)

+4

Acceptances − Final Dispositions

12-Month Spend Trend (stacked by Expense Type)

Spend by Expense Source

MTD · 6-tier

Checklist Compliance Scoreboard

% of expected checklists completed (any type) in the last 30 days

Active

147

in fleet

Marked for Disposal

15

future offboardings

Onboarding in-flight

7

3 awaiting approval

Offboarding in-flight

3

2 pending HR

Service Due / Overdue

11

8 due · 3 overdue

Compliance at Risk

7

licence / COF / DG / Ins

Fleet Register — with inline expiry pills

Click row → opens Add_Asset record

8 of 147

Reg	Fleet #	Make / Model	Type	Status	Last Odo	Licence	COF	Insurance	DG	Service

Assets by km travelled (MTD)

Distance run in the selected window — top 10

Open Defects

Stale & repeat flagged

Defect #	Asset	Section	Days Open	Reported×	JC Linked

Onboarding Pipeline

7 in flight

Awaiting Approval

3

Approved

2

Late Delivery

1

Ready Accept

1

Avg days raised → accepted: 14d

Offboarding Pipeline

3 in flight · YTD Net Loss R 312k · Excess R 48k

Pending HR

2

Pending Approver

1

Settlement Due

1

YTD Net Loss

R312k

Open Job Cards

38

across all sources

Aged >30 days

9

4 over 60 · 1 over 90

WIP Spend Exposure

R 287k

un-invoiced quotes

Open Defects

42

14 stale · 6 repeat

Stale Defects >14d

14

no linked job card

Overdue Tasks

5

2 high priority

Open Job Cards

Filter by Job_Origin to slice across the workflow chain

8 of 38

JC #	Asset	Origin	Status	Cost Model	Service Provider	Quote (ex VAT)	Age

Open Incidents by Status

1Pending FM

5

2Confirmed

3

3In JC

4

4Write-off

1

⚠ 1 collision with injuries pending FM confirmation

Top 5 Failing Checklist Items (30d)

1Wipers

23

23 fails

2Headlights

18

18 fails

3Tyre Tread

15

15 fails

4Fire Ext.

11

11 fails

5Seatbelts

8

8 fails

By-Asset Lifetime Spend (12mo)

Money-pit list — JC + signed Expense

Asset	JCs	Expenses	Total
JHB 891 GP	14	R 188k	R 412k
CPT 102 WP	11	R 142k	R 318k
DBN 555 KZ	9	R 121k	R 284k
JHB 444 GP	8	R 96k	R 251k
CPT 818 WP	7	R 85k	R 219k

MTD Spend (signed)

R 482,910

Debit R511k · Credit −R28k

YTD Spend (signed)

R 4.82M

−5.2% vs prior period

Transactions MTD

312

avg R 1,548

Biggest Single MTD

R 42k

JHB 891 GP · Major service

Fuel %

38%

of MTD net

Maintenance %

31%

of MTD net

Spend by Expense Type

Current window · primary cost lens

Spend by Expense Source

6-tier · secondary lens

12-Month Spend Trend (stacked by Expense Type)

Spend by Service Provider Type

Top 10 Vehicles by MTD Spend

Fuel — L/100km Leaderboard

Excludes Faulty_Odometer rows

Expense Audit (master grid)

Click row → opens Add_Expense record

10 of 312

Exp #	Date	Asset	Type	Source	Provider	Direction	Amount

Active Drivers

132

11 inactive

Without Asset

8

active but unassigned

Licence Expiring ≤30d

5

2 already expired

PrDP Expiring ≤30d

4

incl. 1 hazmat driver

DG Expiring ≤30d

3

Total Drivers

143

in tenant

Driver Compliance — three inline pills per driver

8 of 132

Driver	Emp Code	Linked Asset	Licence	PrDP	Dangerous Goods	Status

Driver Risk — Incidents per Driver (12mo)

Training Matrix — Expiring Soon

M. Naidoo · HazmatExpired 4d

T. Khumalo · DG22d left

P. van der Merwe · First-aid28d left

S. Mokoena · Defensive driving72d left

J. Patel · Forklift recert88d left

Orphan Check Panel

Customer Admin only — driver↔user portal access mismatches

3 mismatches · 2 drivers flagged for portal access without a matching User row · 1 User row pointing to an inactive Driver.

N. DlaminiGive_Access=true · no User row

R. PillayGive_Access=true · no User row

User: K. SmithLinked_Driver inactive

Invoice Re-uploads MTD

12

7 distinct expenses

Reversed Pairs MTD

4

R 28k net

Public-form Submissions

8

incl. 1 above R 5k

User Change Log (7d)

18

3 access-grant events

Vendors Missing Class.

0

all classified ✓

Recent Invoice Re-uploads

Add_Expense.Invoice_Document_History

Exp #	Replaces	Uploaded By	When
EXP-08821	invoice_v1.pdf	F. Marais	21 May 08:42
EXP-08770	invoice_v1.pdf	F. Marais	19 May 14:12
EXP-08612	scan_orig.jpg	L. Mthembu	15 May 09:31

Reversed Expense Pairs

Original	Reversal	Amount	Reason
EXP-08720	EXP-08821	R 12,400	Duplicate
EXP-08642	EXP-08711	R 8,200	Wrong vehicle
EXP-08601	EXP-08672	R 5,100	Refund received

User Change Log — recent entries

"Who keeps re-granting access?"

When	Changed By	Affected User	Field	Before	After
21 May 09:01	F. Marais (Cust Admin)	N. Dlamini	Give_Access_to_System	false	true
20 May 17:22	F. Marais (Cust Admin)	R. Pillay	Give_Access_to_System	false	true
19 May 11:18	SF Admin	K. Smith	Role	DRIVER	FLEET_MANAGER
17 May 09:44	F. Marais (Cust Admin)	J. Patel	Receive_Notifications	true	false

Role Matrix: v1.0.3 · loaded from specs/Corporate fleet/_system/user-permissions/_role_matrix.json · last updated 14 May 2026